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21 Feb 2015

Sage Timeslips Accounts Receivable Software Transaction Types Support

Sage Timeslips Accounts Receivable invoice software allows for easy entry of bill payments and other transactions such as write-offs, credits, refunds, and funds transfers. Choose from many of the available A/R reports included with the invoicing software and link with popular accounting packages, including Sage 50. Define your own aging periods, allocate payments to timekeepers, set up discount rules for early payments, and more.

  • Payment receipts: When a payment to an outstanding invoice is applied, you now have the option of either emailing a payment receipt to your client or printing the receipt.
  • For Sage Timeslips Software Support 800.475.1047
  • The options include payments, credits, write offs, refund, invoice, reverse payment, transfer, transfer to funds, discount, special credit, increase invoice details and decrease invoice details for details see below

Entering payment transactions

When you receive money from a client to pay existing charges, you enter a payment transaction. This type of transaction reduces a client’s accounts receivable balance.

Entering Payments

Entering credit transactions

If you want to reduce the client’s balance even though a client has not submitted a payment, you can issue a credit transaction. This type of transaction adjusts billed balances.

Entering Credits

Entering write off transactions

If you want to reduce some or all charges associated with an invoice, you can enter a write off transaction. This type of transaction adjusts billed balances. You must apply a write off to an invoice.

Writing Off Invoices

Entering refund transactions

If you need to give back money to a client (for example, if the client overpaid a balance), you can enter a refund transaction. This type of transaction will increase the client’s balance due.

Refunding Money

Entering invoice transactions

If you need to establish a starting balance for a client or account for an amount not billed through Timeslips, you can enter an invoice transaction. This type of transaction will increase the client’s balance due. Timeslips generates invoice transactions automatically when you approve bills.

Entering Invoices

Entering reverse payment transactions

If you need to send a payment back to a client (for example, if the client’s check bounced), you can enter a reverse payment transaction. This type of transaction will increase the client’s balance due. You must apply a reverse payment to an existing payment. You can also associate a service charge with this transaction.

Reversing Payments

Entering discount transactions

If you need to reduce the client’s balance (for example, if you offer discounts for early payment), you can enter a discount transaction. This type of transaction will decrease the client’s balance due by a specific amount or by a percentage of the balance.

Entering Invoices

Entering transfer transactions

If you need to transfer money from a payment or credit to another project, you can enter a transfer transaction. This type of transaction moves money from one project and applies it to invoices associated with another project.

Transferring Money to Other Projects

Entering transfer to funds transactions

If you need to transfer money from a payment or credit to a client funds account, you can enter a transfer to funds transaction. This type of transaction moves money from one project and applies it to a funds account for the current project or a funds account associated with another project.

Entering special credit transactions

If you need to take money that you have already applied to an invoice and apply it to a different invoice, you can enter a special credit transaction. This type of transaction is used to credit an existing invoice and redirect that money to pay another invoice for that client.

Entering Special Credits

Entering increase invoice details transactions

If you need to increase the amount billed on an invoice, you can enter an increase invoice details transaction. This type of transaction can increase the amount of fees, costs, tax, or interest associated with a specific invoice.

Changing Invoice Details

Entering decrease invoice details transactions

If you need to decrease the amount billed on an invoice, you can enter a decrease invoice details transaction. This type of transaction can decrease the amount of fees, costs, tax, or interest associated with a specific invoice.