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17 Mar 2015

Sage Timeslips Billing Arrangements

Billing arrangements are rules that determine the calculation of new time and expense charges on a client’s bill. Timeslips offers a variety of arrangements using slips, adjustments, and various types of flat fees.

Timeslips offers many ways to determine that amount to bill, based on the original slip values. Billing arrangements typically determine how you will bill a group of slips for a client. However, you can also use slip adjustments or markups to change the value of individual slips.

Slips – When you use this type of billing arrangement, charges for the client’s bill are taken from slips. These charges include slip-based markups, slip-based adjustments, client-based markups, and task- and expense-based markups.

Adjust total charges – When you use this type of billing arrangement, charges for the client’s bill are taken from slips. These charges include slip-based markups, slip-based adjustments, client-based markups, and task- and expense-based markups. You can then use this billing arrangement to adjust the total charges.

Adjust by timekeeper – When you use this type of billing arrangement, charges for the client’s bill are taken from slips. These charges include slip-based markups, slip-based adjustments, client-based markups, and task- and expense-based markups. You can then use this billing arrangement to adjust the charges of each timekeeper.

Adjust by task – When you use this type of billing arrangement, charges for the client’s bill are taken from slips. These charges include slip-based markups, slip-based adjustments, client-based markups, and task- and expense-based markups. You can then use this billing arrangement to adjust the charges of each task.

Adjust by expense – When you use this type of billing arrangement, charges for the client’s bill are taken from slips. These charges include slip-based markups, slip-based adjustments, client-based markups, and task- and expense-based markups. You can then use this billing arrangement to adjust the charges of each expense.

Absolute flat fee – When you use this type of billing arrangement, Timeslips charges this flat fee amount, regardless of slip charges.

Minimum flat fee – When you use this type of billing arrangement, Timeslips bills the flat fee amount if that amount exceeds the slip charges. If slip charges exceed the flat fee amount, Timeslips bills the slip charges instead.

Maximum flat fee – When you use this type of billing arrangement, you indicate the maximum amount that Timeslips can bill this client (the flat fee amount). Timeslips bills the slip charges if they do not exceed the maximum. When charges reach the flat fee amount, Timeslips bills the flat fee amount instead of the slip charges.

Flat fee plus charges – When you use this type of billing arrangement, Timeslips adds the flat fee amount to slip charges. This flat fee type is useful for billing amounts that remain constant every billing cycle. On the bill, the flat fee amount is not itemized separately from the slip charges. If you need to annotate a recurring fee, you can use a recurring slip instead. This flat fee may also be known as a base flat fee.

Contingency flat fee – When you use this type of billing arrangement, Timeslips shows slips on the each bill, but does not charge the client until the status of the fee is changed to Final Bill. Before printing the final bill, you will indicate the amount to bill. You can calculate the amount to bill your client based on a percentage of the judgment.

Minimum hours flat fee – When you use this type of billing arrangement, Timeslips calculates the value of fees based on the number of hours worked. Instead of using slip rates, Timeslips applies an absolute flat fee for a specified number of hours worked. It assigns an hourly rate to slips beyond the specified threshold. If the client does not reach the threshold for hours, you can charge the entire flat fee or a prorated amount. This type of flat fee only covers time charges.

Percent complete flat fee – When you use this type of billing arrangement, Timeslips divides the fee into phases. Each phase makes up a percentage of the total fee in a model popular with architects. The client is billed based on the percentage of each phase that is complete. This type of flat fee only covers time charges; expenses are billed by the slip amounts.

You can use the Configure Layout Sections dialog Box to show the complete table on the bill

Progress Billing total – When you use this type of billing arrangement, charges on the bill are based upon slips in WIP over many bills until the final bill.

Progress Billing by Activity - When you use this type of billing arrangement, charges on the bill are based upon specific tasks on slips in WIP over many bills until the final bill

Interim Billing: Total – When you use this type of billing arrangement, charges are based on actual charges or a value you choose. Slips are tracked over many billings.

Interim Billing: By Activity – When you use this type of billing arrangement, charges are based on tasks on particular slips actual charges or a value you choose.


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